Submit final grades from Canvas by following these steps.
Submitting Final Grades
Access grading by clicking the link labeled “Submit Grades to Registrar” in the course navigation menu.
In the resulting screen you are presented with the options of midterm grades, final grades and last attendance. Choose the option you want to enter data for – PLEASE NOTE CCV DOES NOT REQUIRE THE SUBMISSION OF MIDTERM GRADES.
In this example below we are looking at the final grade view.
Student Name Column – in this example we see one student has the word “inactive” after their name. This means the student dropped or withdrew from the class. Depending on when the student drops you may or may not see the grade of W. In either case you do not need to enter anything for inactive students. If there is any information in the cells for that student, please delete that data. If there is any information in cells for an inactive student, your grades WILL NOT submit. See FAQs for more information.
Current grade – this is the grade listed in the Canvas gradebook. It will auto populate to the final grade column.
Expire Date – DO NOT enter a date unless you have given the student an incomplete. Any grade entered with an expire date will expire on that date.
Last Attended Date – if a student stops attending and does not have “inactive” after their name, you need to enter a grade and a last date of attendance. You can also enter this under the Last Attendance tab if a student disappears before or in between the grading windows.
Never Attended – if a student has inactive after their name and never attending, check “Never Attended” and grade appropriately.
I keep getting an error message when I try to submit my grades:
If you are using Chrome, please try another browser. Chrome made changes to their security settings that prevents this grading feature from working correctly. If you are using Firefox see below for specific Firefox submission instructions. If you are not using Chrome or Firefox please submit a helpdesk ticket at https://helpdesk.vsc.edu.
I get a message stating some grades were not submitted:
Most likely these are referencing the inactive students. If the number of unsubmitted grades is more than then number inactive students, please submit a helpdesk ticket at https://helpdesk.vsc.edu.
Any other error message:
Please submit a helpdesk ticket at https://helpdesk.vsc.edu.
Can inactive students be removed from my class:
Inactive students who have never accessed the course are removed before the class starts. However, if they have accessed the class at any point they cannot be removed.
Entering grades in FireFox
A recent update to FireFox requires that faculty complete the following step to submit grades to the registrar through Canvas using FireFox.
Click the “Submit Grades to Registrar” and the faculty will most likely get the following error:
In the address bar locate the shield and click it:
Turn off “Enhanced Tracking Protection”
The grading page should refresh and allow the user to enter grades. They may need to clean cookies and cache.
If the faculty is using Chrome and gets the error message above, they need to clear their cookies and cache.
THIS GROUP IS HIDDEN JIC
Other Grading Notes
If you enter a grade that is not valid, Canvas will not submit the grade and will tell you of the
error immediately upon clicking “Submit.” Please remember that the grade must be a letter,
not a number
Choosing a Web Browser
Canvas works best with the Microsoft Edge or Firefox browsers. If you are having trouble
submitting grades, make sure you are working in Edge or Firefox. If you receive an error
message about “cross-site tracking,” see below.
CCV Incomplete Policy
If you’re considering granting a student an incomplete, please see the CCV Incomplete
Policy, which includes the Incomplete Request Form that must be filled out for the student.
This policy states, in part, that a student at CCV may be granted an incomplete only in
extraordinary circumstances during the final 20% of a course.
- Before agreeing to give a student an incomplete, please discuss this with the student’s Coordinator of Student Advising (CSA) or your Coordinator of Teaching and Learning (CTL).
- If you decide to grant the incomplete, develop a completion plan with the student and fill in the Incomplete Request Form. Please note that the student’s advisor must sign the form before it can be submitted.
- Send the Incomplete Request Form to CCVRegistrar@ccv.edu before the end of the academic term. The Incomplete Request Form can be found in the Incomplete Policy.
CCV Revise a Grade
Sometimes faculty need to revise a grade after they have submitted it.
- To revise a grade at the end of a semester but before the next semester has started, please email CCVRegistrar@ccv.edu. Provide information on the student’s full name, your course number and section code (eg, BIO-1030-VO01), and the revised grade you have decided to give to the student. Please note: The registrar is very busy at the end of every term. Please only ask to change a grade if necessary.
- To revise a grade after the start of the next semester, please complete the Grade Change Request Form and submit it to firstname.lastname@example.org.
When you attempt to enter your grades, you may get a message about “cross tracking.” If
you receive this message, please try one of the following.
Enable cross-site tracking using Chrome
- On your computer, open the Chrome browser
- At the top right, you will see a button with 3 small dots (or it can be an upward facing arrow if an update is available) – Click this button, then scroll down to “Settings”
- Under “Privacy and Security,” click “cookies and other site data”
- Click the “Do not track” request with your browsing traffic to the “On” position
Enable cross-site tracking using Firefox
- At the top right, press the button that has 3 horizontal lines
- Go to Settings
- Select “Privacy Protections”
- Under “Enhanced Tracking Protection,” press the gear symbol that is likely defaulted to “protection level is set to Standard”
- Scroll down to the “Send websites a Do Not Track” signal that you don’t want to be tracked”
- Toggle the radio button to “Only when Firefox is set to block known trackers”
Enable cross-site/cross-domain tracking on MAC
- Open the Safari browser, click “Preferences” in the Safari settings
- Click the “Privacy” option
- On the “Website tracking” option, remove the check mark to “Prevent cross-site tracking”
Enable cross-site/cross-domain tracking on iOS (iPhone & iPad)
- Go to the phones core settings
- Navigate to the “Safari”
- Scroll down to the “Privacy & Security” section
- Toggle the “Prevent Cross-Site Tracking” option to the off position
Enable cross-site tracking on Android
- Using the Android device, open the Chrome app
- To the right of the address bar, tap More > Settings
- Under “Advanced,” tap “Privacy”
- Tap “Do Not Track”
- Toggle this setting on
Once you have submitted your grades, you can disable cross-site tracking